Missing toolbar in Word

A number of users have recently reported that the EndNote toolbar has 'disappeared'. This may happen if MS Word incorrectly reports the the EndNote plugin or add-in is corrupt.

The CSU EndNote FAQ that advisers users how to fix this problem has recently been updated.

EndNote X2 ... coming to CSU in 2009

see 'What's new in EndNote X2' published by University of Queensland

Corrupt Word document

The cite-while-you-write (CWYW) feature in EndNote makes referencing almost painless. But some users occasionally report that their cursor jumps to another section of the document when inserting or editing in-text citations, or formatting the bibliography. This problem may be caused by corrupt EndNote field codes in the document.

EndNote inserts hidden field codes in a Word document when you use the CWYW function, ie. when you insert an in-text citation, EndNote also includes information about the reference in hidden field codes. When you select a formatted in-text citation and use the Edit Citation(s) tool to Remove the citation, all the data in the associated hidden field codes is removed. When you make wholesale changes to a document that includes EndNote references, eg. cutting and pasting multiple sections of text, you may leave behind some of the field code data, and hence corrupt the Word document.

The following procedure should clean up the field codes in your document:

1. Make a backup of your document.
2. Unformat the in-text citations:

Word 2007: Go to the EndNote Web tab and choose "Convert Citations and Bibliography > Convert to Unformatted Citations."

Word 2000/XP/2003: Go to the "Tools" Menu and choose "EndNote Web > Unformat Citations" command.

This will also remove the reference list.

1. Select Ctrl+A on the keyboard to highlight everything.
2. Select Ctrl+6 (above the "T" and "Y" key) to remove any additional hidden field codes.
3. Select Ctrl+C to copy the highlighted text.
4. Open a new document and use Ctrl+V to paste.

You should now be able to format and edit this cleaned up version of the document without encountering the previous problems.

Note: This procedure will also remove other field codes and some formatting used by Word.

Further information can be found at on the Thomson Reuters EndNote web site at http://www.endnoteweb.com/support/faqs/CWYW/faq9.asp

The CSU Library EndNote FAQs describe the use of formatted (include field codes) vs unformatted references in Word.

Using EndNote for collaboration

The use of EndNote for collaborative research projects raises a number of issues. The University of Queensland has added a useful summary of the various options for collaborative use of EndNote, to its FAQs page at:
http://www.library.uq.edu.au/endnote/collaboration.html

Displaying corporate authors using the APA 5th output style

Corporate or institutional authors are normally entered in an EndNote record with a comma after the authors name, ie.



The APA 5th output style in EndNote will then display this reference in the form:
American Psychological Association (2001). Publication manual of the American Psychological Association (5th ed.). Washington, D.C.: American Psychological Association.

But, the APA manual (American Psychological Association, 2001) requires the use of a full stop after the authors name, ie.
American Psychological Association. (2001). Publication manual of the American Psychological Association (5th ed.). Washington, D.C.: American Psychological Association.

This can be achieved by including a full stop after the authors name, but before the comma, eg. American Psychological Association., in the EndNote record. However, the full stop will then also appear in the in-text citation when you use the EndNote cite-while-you-write (CWYW) function, ie. (American Psychological Association., 2001).

The resulting in-text citation can then be edited to remove the full stop. You might be editing the in-text citation anyway, in order to include an acronym in place of the full name of the corporate author - see http://endnoteblogcsu.blogspot.com/search/label/acronyms for details.